For those looking to register their limited liability company with the Vermont Secretary of State, this webpage has been designed for you. We’ve created a tutorial for both online and paper filing methods, detailing each step of the registration processes to shed light on what to expect when submitting an Application for Certificate of Authority. It should be noted that representatives of foreign LLCs must provide a certificate of good standing or like document from their jurisdiction of initial organization to accompany their application. It is also imperative that, in order for the filing to be accepted, the accompanying fee of $125 be paid.

It’s a good idea to make sure that your current business name has not already been registered in the state of Vermont. To ensure that this is the case, you will want to perform a name availability search. Furthermore, you may wish to reserve your business name, a process which, for $20, secures your business name for a period of 120 days prior to registration.

How to File (Online)

This particular filing tutorial is applicable for standard, professional and low-profit limited liability companies as the registration processes differ only slightly between the three.

Step 1- To begin, navigate to this webpage and enter your user ID and password into the window resembling the one displayed below. If you don’t yet have an online account, review our tutorial on the creation process.

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Step 2- Once successfully logged into your account, you will then need to locate the MOST FREQUENT ONLINE SERVICES option from the menu on the far left hand side of the screen. Once clicked, select the Start or Register Your Business link.

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Step 3- First, select the option that identifies you as a foreign representative and then choose your business type and LLC type.

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Step 4- The name of the LLC should be submitted in the topmost field. After this, supply the business designation by choosing the NAICS code and sub-code. You will be able to choose your domestic state next by using the provided drop down menu and, following this, submit your principle office address. If you are filing a professional LLC, be sure to upload the necessary certification on this page.

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Step 5- The second page will ask that you provide your business email address, submit the fiscal year end of your company, elect your registered agent (either through a search or by creating one) and designate your management style (member or manager managed).

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Step 6- Supply the name, address and title of each member/manager in the first window then upload the certificate of good standing in the second. Finally, you will be able to choose an effective filing date and supply your authorized signature and title into the fields at the bottom of the page. Click Continue when ready.

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Step 7- On this page, ensure that all the information submitted thus far is complete and accurate. Make edits if necessary and, when ready, click Proceed to Pay.

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Step 8- You will have the option to pay by credit card, which will involve submitting your card information and billing address. If you’d prefer to pay by eCheck, you will be required to submit the info found below this paragraph. After payment, you will be able to continue by applying for a Vermont tax account and registering with the Department of Labor.

  • Bank name
  • Bank account number
  • Account holder name
  • Bank account type
  • Routing number
  • Billing address

It is also possible to, at this point, print off a PDF of the completed document and mail it to the Secretary of State (address below) with the attached filing fee of $125. This fee should be paid by check or money order made out to the Vermont Secretary of State.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

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How to File (PDF)

Step 1- Filing through the mail can be accomplished by first downloading the PDF of the Application for Certificate of Authority

Step 2- Once open in your PDF viewer, submit the following information:

  • Name and address of individual to receive acknowledgement from the Secretary of State
  • 1- Business name
  • 2a- Domestic state
  • 2b- Fiscal year end month (optional)
  • 2c- Business description (NAICS code and sub code)
  • 2d- Business email address (optional)
  • 3- Initial designated office
  • 4- Initial registered agent name, office and email

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Page 2

  • 5a- Whether LLC has members or not
  • 5b- Name and address of members/managers (attach additional list if more than 2)
  • 6- Effective filing date
  • Name, signature and title of represetative and the date of filing

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Step 3- With the application complete, print off the form, provide your signature and make a duplicate copy. Attach to the forms, a check or money order made out to the Vermont Secretary of State covering the $125 filing fee. You will also need to provide a certificate of good standing from your initial jurisdiction of formation. Send all items to the below address for processing when ready.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

Tips

Renewal– LLCs are required to renew each year with the submission of an annual report which will effectively keep them in good standing with the Secretary of State while allowing for the department to stay up to date on any significant changes which may have occurred over the previous 12 months. It is required that you submit the report online, or at very least complete the online forms before sending the printed forms to the below address. Regardless of the delivery method you must pay a $35 fee and submit the documents within 2 months and a half months following the fiscal year end date.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633