This webpage’s tutorials will enable filers to take a look at the registration process for domestic LLCs, L3Cs and professional LLCs in the state of Vermont prior to the actual registration of their entity. We here at Start a Business are committed to providing our readers with a detailed step by step guide through the Secretary of State website and filing forms, allowing business representatives to get a grasp of what they should expect when filing for formation either online or through the mail. It should be noted that, when registering a new LLC with the Vermont Corporations Division, there will be a small filing fee demanded of $125, payable by check, money order, credit card or eCheck depending on the filing method.

We always recommend that filers use the Business Entity Search function prior to registration to make sure that the name they plan on operating under isn’t already on file in the Secretary of State name database. If you’d like to perform a Name Reservation (lasting 120 days), you may do so for the price of $20.

How to File (Online)

As the filing processes for L3Cs, LLCs and professional LLCs are essentially identical, this tutorial will apply to all three entity types.

Step 1- To file online, you will first need to navigate to this webpage and provide your user ID and password. If you haven’t created an online account, you may find our tutorial on the registration process useful.

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Step 2- Once logged on, click the  MOST FREQUENT ONLINE SERVICES option in the menu on the far left hand side of the screen. Under this heading, you should be able to locate the Start or Register Your Business link.

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Step 3- First, choose your entity’s jurisdiction (domestic) then select the business type (LLC) and the LLC type (professional, standard, low-profit).

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Step 4- Enter the name of the LLC into the first field and, if you wish, a second and a third option should the first one be unavailable. Provide the NAICS code and sub-code which describes the nature of your business followed by the address of the designated office address. If you are registering a professional LLC, you will need to upload a PDF of your professional license.

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Step 5- This second page will have you supplying your business email address and your fiscal year end. You will then need to either search for your designated registered agent or create a new one in the third window. After this, provide your management style (member or manager-managed) and indicate whether or not your LLC has members at this time of filing.

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Step 6- Enter the name, title, and address of each member/manager here. You may also upload any provisions in the form of a PDF. Finally, supply the effective filing date, your authorized signature, and authorized title. Click Continue when everything has been entered.

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Step 7- Review all the information previously submitted and make any edits where necessary. Once you are certain that your information is completely accurate, click Proceed to Pay 

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Step 8- On this payment page, you can choose between payment by credit card or payment by e-Check. If you’ve elected to pay the $125 fee by card, provide your card information followed by your billing address. If paying by eCheck, the below information will be asked of you.

  • Bank name
  • Bank account number
  • Account holder name
  • Bank account type
  • Routing number
  • Billing address

If you’d like to deliver the filing through the mail, you will be able to download the completed articles in PDF format, print them off, attach a check/money order made out to the Vermont Secretary of State and mail them to the below address. Once you’ve paid the fee, online or otherwise, you will be able to then apply for a Vermont tax account and register with the Department of Labor using the same online portal.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

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How to File (PDF)

Step 1- If you’d prefer to file through the mail, you can download the Articles of Organization in PDF format first.

Step 2- Once the document has been downloaded, supply the following information:

  • Name and address of individual to receive acknowledgement from the Secretary of State
  • 1- Business name
  • 2a- LLC type
  • 2b- Fiscal year end month (optional)
  • 2c- Business description (NAICS code and sub code)
  • 2d- Business email address (optional)
  • 3- Initial designated office
  • 4- Initial registered agent name and office

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  • 5a- Whether LLC has members or not
  • 5b- Management style (optional)
  • 5c- Name and address of members/managers (attach additional list if more than 2)
  • 6- Effective filing date
  • 7- Name and address of organizer (attach additional list if more than 1)
  • Name, signature and title of organizer and the date of filing

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Step 3- Once you’ve completed the document and double checked it for accuracy, print it off, provide your signature as organizer, and make a duplicate copy. You will then be able to make a check or money order out to the Vermont Secretary of State covering the $125 filing fee. Send both copies and the fee to the below address for processing when ready.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

Tips

EIN– An Employer Identification Number is necessary for most limited liability companies and should be acquired immediately after correspondence has been received from the Secretary of State acknowledging acceptance of your articles. Without this number, your business will not be able to open bank accounts, acquire credit card or financing, hire employees or accomplish any other sort of financial maneuver. For more information and access to the online application system, click here. You may also choose to apply through the use of the PDF document Form SS-4. To learn about both application processes, click on the heading of this paragraph.

Operating Agreement– While an operating agreement is not legally required in the state of Vermont, it remains a highly valuable document in regards to the organization of a company’s internal affairs. When completed correctly and signed by all applicable parties, it will allow for a clear representation of the rules and regulations under which the organizers, managers/members will be required to operate. Furthermore it will relay all logistical and financial affairs that wouldn’t otherwise be stated. To learn more, click on the heading of this paragraph to review our free template found in both MS Word format and Adobe PDF.

Renewal– It is necessary for LLCs of all varieties to renew each year by submitting an annual report. The due date for this report is within two and a half months following the fiscal year end date as shown in the Articles of Organization. As they discourage the paper filing method for renewal, it will be necessary that you submit your form online through their portal. For the online filing method, even if its solely for renewal, you will be required to first create an account (tutorial for this process found here). The Secretary of State asks that LLCs pay the $35 filing fee when submitting their renewal documents in order to stay in good standing.