Welcome to the Start a Business guide to LLC registration in Vermont. This state allows for the formation and registration of standard, professional and low-profit companies and has made it possible to file with the use of their sleek online portal. The alternative to this method is the paper filing option, made possible by downloading either the Application for Certificate of Authority (foreign) or the Articles of Organization (domestic). Regardless of the filing method or the jurisdiction of formation, each LLC will be charged a $125 filing fee upon submission of their registration forms. Click on the tutorials linked throughout this webpage to gain access to more in-depth filing instructions.
How to File
Step 1- The first step that we recommend, though it is optional, is the use of the Business Entity Search to ensure the name you plan on filing with is indeed available in Vermont. If you would like additional time with which to file, and you’d like to protect your chosen designation, you may reserve your entity name for a period of 120 days prior to registration (filing fee cost: $20).
Step 2- With your name ready, you will be able to complete the filing forms online or in PDF format. Click on the link that corresponds with your entity type below to access a more detailed tutorial.
Step 3- With your forms complete, you will be able to pay the filing fee and submit your documents to the Secretary of State for processing. You can pay by eCheck or credit card if filing online, the completion of which will mark the end of the registration process. If you’d like to file through the mail, print off the complete filing forms in duplicate and pay the filing fee by check or money order made out to the Secretary of State. Also, as previously mentioned, foreign LLCs will need to provide a certificate of good standing. Furthermore, professional entities must attach a professional license to their forms as well. Once all necessary components have been consolidated, send them to the below address for processing.
Vermont Secretary of State : Corporations Division
128 State Street
Montpellier, VT 05633
EIN– If you’re forming a new, domestic LLC, its crucial that you apply for an EIN (Employer Identification Number) after you’ve finished the filing process with the Secretary of State. This number, issued by the IRS, allows for your business to be seen as legitimate in the eyes of the federal government. With it, you will be able to open bank accounts, apply for credit cards, request financing and hire employees. For more information on the application process, click on the heading of this paragraph and review our tutorial. You may also navigate to the IRS website to apply Online or download the Form SS-4 to file through the mail.
Operating Agreement– Those entities who haven’t yet drafted an operating agreement will benefit greatly from the use of our free template (linked to the left) available in both MS Word and Adobe PDF formatting. This agreement, when drafted correctly, will establish the rights and responsibilities of the company officials as well as the rules under which they must operate. All provisions relating to the internal affairs of the entity, both logistical and financial, can be relayed in black and white to prevent confusion and improve organization. Though operating agreements are not legally required in the state of Vermont, you can began to see why they are so highly recommended.
Renewal– All LLCs must file an annual report with the Secretary of State and pay the accompanying $35 fee each year in order to stay in good standing. This process enables the state government to stay up to date on any significant structural changes. The Corporations Division encourages the use of their online portal as it allows for the quickest filing process, and for this reason, they have offered no PDF with which to renew. Take a look at our account registration tutorial as you will need to be signed up with the portal to be granted access to the renewal process. Filers should submit their forms within two and a half months following the fiscal year end date acknowledged in the initial registration documents.