This tutorial has been designed to educate foreign corporate representatives on the Vermont Secretary of State business registration process. This state has offered an online filing portal through which filers can submit their forms and pay their fees ($125). Though it is not mandatory that you take this route when registering, it is highly recommended as the online filing delivers the documents to the Secretary of State virtually immediately and it allows for the efficient management of your filings post-registration. Alternatively, you may register through the mail with the use of a completed PDF. All links, instructions, and PDFs necessary for registration have been provided in our comprehensive tutorials below.

Before registering, it is wise to cross check the Secretary of State name database to ensure that your corporate name hasn’t already been registered by another entity in Vermont. This preliminary check can be accomplished with the Business Entity Search function. If you’d like, for the price of $20, you can also reserve your name for a period of 120 days prior to registration.

How to File a Profit Corporation (Online)

Step 1- You must have an account with the Online Business Service Center to access to registration portal. Review our tutorial here to learn how to get your account created. When ready, navigate to this webpage and submit your login credentials to access to home page.

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Step 2- Once you’re logged into your account, click on the MOST FREQUENT ONLINE SERVICES link and select the Start or Register Your Business link.

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Step 3- Be sure to have selected the foreign business option when you choose the Profit Corporation from the drop down menu.

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Step 4- Start by submitting your business name into the topmost field. The second window will ask you to describe your business purpose through the use of the NAICS code and subcode drop down menus. Below that, you must supply your domestic state and date of incorporation in that state. Finally, enter in your principle office physical and mailing address before clicking Continue.

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Step 5- The second page will start off by asking for your business email address and will have you choose your fiscal year end month. Below this, you can enter the name of your registered agent into the field and click search to find the individual or business in the Secretary of State database. You may also choose to click Create Agent and provide the individual or business information in the provided fields.

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Step 6- The second half of this page will have you entering each officer/director’s information. You will also need to upload the certificate of good standing from your jurisdiction of initial formation. Lastly, provide the effective filing date and supply the forms with your authorized signature and title. Click Continue when ready.

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Step 7- Review all the previously entered information on this page and, if they are accurate and complete, you may click Proceed to Pay 

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Step 8- Paying the $125 filing fee online can be accomplished by credit card or eCheck. If the former is your chosen payment method, enter your card information and billing address in the provided fields. If paying by eCheck, submit the info listed below this paragraph. Once the fee has been paid, and you’re finished filing with the Secretary of State, you will be able to apply for a Vermont tax account and register with the Department of Labor using the same portal.

  • Bank name
  • Bank account number
  • Account holder name
  • Bank account type
  • Routing number
  • Billing address

Those paying by e-Check can also print off the PDF of the filing form and mail it to the Secretary of State (address below) with the attached check covering the filing fee.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

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How to File a Non-Profit Corporation (Online)

Step 1- To file online, you will first need to navigate to this webpage and provide your user ID and password. You may find this tutorial useful if you haven’t yet created your online account with the Online Business Service Center portal.

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Step 2- When you’ve accessed your homepage, click on the MOST FREQUENT ONLINE SERVICES option in the menu on the far left hand side of the screen. Under this heading, you should be able to locate the Start or Register Your Business link.

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Step 3- Here, you must select the foreign registration option and the Nonprofit Corporation business type.

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Step 4- Start by providing the name of your corporation. Next, select the NAICS code and sub-code that describes your business. Below that, enter your domestic state and date of incorporation.

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Step 5- You will need to indicate if the corporation is a member organization or not and whether it is of public or mutual benefit. Below this, enter the principle office physical and mailing address.

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Step 6- Continue to the second page where you will be able to provide the business email address and registered agent of your entity. The name and address of each officer/director should be entered as well. You will be able to upload your certificate of good standing at this point by choosing the PDF from your computer’s files. In the bottom window, provide the effective filing date and provide both the authorized signature and authorized title.

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Step 7- This page will allow you to review all information submitted thus far and will give you the opportunity to edit it if necessary. When all seems accurate and complete, click Proceed to Pay.

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Step 8- On this payment page, you can choose between payment by credit card or payment by e-Check. If you’ve elected to pay the $125 fee by card, provide your card information followed by your billing address. If paying by eCheck, the below information will be asked of you.

  • Bank name
  • Bank account number
  • Account holder name
  • Bank account type
  • Routing number
  • Billing address

Instead of delivering the documents electronically, you can also choose to print off a PDF of the completed application and send it through the mail to the below address with a check covering the filing fee. Once you’ve paid the fee, online or otherwise, you will be able to then apply for a Vermont tax account and register with the Department of Labor using the same online portal.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

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How to File (PDF)

Step 1- Those choosing to file nonprofit or profit corporations through the mail will be able to do so with this Application for Certificate of Authority.

Step 2- Once downloaded, provide the following information:

  • Name and address of individual to receive acknowledgement from Secretary of State
  • 1- Corporate name
  • 2- Whether profit or non-profit
  • 3a-Fiscal year end month (profit only)
  • 3b- Business description
  • 3c- Date of incorporation
  • 3d- Business email
  • 4- Principal office physical and mailing address
  • 5- Initial registered agent name, physical address, and mailing address
  • 6- State or country of incorporation
  • 7- Current directors’ names and addresses (if more than three directors, provide additional sheet)

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  • 8- Current officers’ name and address (optional)
  • 9a- If nonprofit, whether corporation is member organization or not
  • 9b- If nonprofit, whether corporation is of public or mutual benefit
  • 10- Delayed effective filing date (if applicable)
  • Printed name of director/officer, signature and the date of signing

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Step 3- With the form completed, you may now print it off, provide the requisite signature, and make a duplicate copy. Attach to the filing both a certificate of good standing from your initial jurisdiction and the $125 filing fee. The fee should be paid in the form of a check or money order made out to the Vermont Secretary of State. When ready, mail all items to the below address.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

Tips

Renewal– All corporations need to renew with the Secretary of State in order to remain in good standing. Profit corporations will need to file an annual report which is due within the two and a half months following the fiscal year end date. The filing fee for the renewal of profit corporations is $45. Non-profit corporations will be required to submit a biennial report between the 1st of January and the 1st of April, beginning the first year following the initial registration. The filing fee for this biennial report is $20. The Secretary of State has made it possible to make this filing online, and for this reason, has not provided an empty PDF through which filers can renew.