Welcome to the Start a Business tutorial that covers the registration process for each corporation type available in Vermont. The Vermont Secretary of State has provided an online filing method for all filers, enabling you to submit your Articles of Incorporation in the most effective way possible. A step by step of the portal’s filing system for each corporate variation has been displayed below. We’ve also included the requisite PDFs for those looking to submit their filing through the mail. The filing fee for incorporating, whether online or otherwise,  is $125 across the board for all corporations. Review the list directly below and click on the link to navigate to the guide that’s designed for your entity type.

When registering a new business, it is important that the chosen name is distinguishable from that of any other entity on file with the Secretary of State. For this reason, it is wise to perform a name availability search prior to filing your formation documents. Businesses can also reserve their name for a period of 120 days, the process for which can be accomplished online and requires that payment of a $20 fee.

How to File a General Profit Corporation (Online)

This guide covers the registration process for profit, general professional, benefit, benefit professional, and workers cooperative corporations.

Step 1- To access the online filing portal, you will need to log into your account on this webpage. Review our tutorial on account creation if you have yet to register for one.

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Step 2- Once you’re logged into your account, click on the MOST FREQUENT ONLINE SERVICES link and select the Start or Register Your Business link.

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Step 3- Choose the domestic entity option and select Profit Corporation from the first drop down menu. After this, choose your corporation type in the second drop down menu.

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Step 4- Each corporation type will need to provide the name of the entity and their second and third choice. Indicate your business purpose by selecting the NAICS code and subcode and provide the principle office address. Finally, supply the incorporator information by entering their name, mailing address and physical address. Professional corporations will be asked to upload their professional license on this page and benefit corporations will be able to provide the specific public benefit they provide (optional). Click Continue when ready.

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Step 5- The second page of the articles asks for your business email address first. You must then supply the number of common and preferred shares of stock and the total par value of those shares. Next, select whether the stock will be divided into classes, and they are, provide the class information and number of shares in each class where applicable. The fiscal year end month and the registered agent information (gathered by conducting a search or through creating a new agent) should be provided as well.

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Step 6- You may provide the officer/director information though this is an optional step for some of the entity types. If you are registering a benefit corporation, you will be required to give the benefit officer and director info. Below this, you will be able to upload a document containing additional provisions. Lastly, provide the effective filing date, your title within the company, and your signature.

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Step 7- Review all the information previously submitted and make any edits where necessary. Once you are certain that your information is completely accurate, click Proceed to Pay 

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Step 8- You will be able to choose between payment by credit card or payment by e-Check. For those paying by card, simply supply your card info and your billing address before clicking Pay Securely using Credit Card. To pay by e-Check, submit the below information.

  • Bank name
  • Bank account number
  • Account holder name
  • Bank account type
  • Routing number
  • Billing address

Those paying by e-Check can also print off the PDF of the document and mail it to the Secretary of State (address below) with the attached check covering the filing fee. Once you’ve paid the fee, online or otherwise, you will be able to then apply for a Vermont tax account and register with the Department of Labor using the same online portal.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

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How to File a Close Corporation (Online)

This tutorial will cover the registration process of close, close professional and close benefit corporations.

Step 1- To file online, you will first need to navigate to this webpage and provide your user ID and password. If you haven’t created an online account, you may find our tutorial on the registration process useful.

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Step 2- Once logged on, click the  MOST FREQUENT ONLINE SERVICES option in the menu on the far left hand side of the screen. Under this heading, you should be able to locate the Start or Register Your Business link.

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Step 3- First, choose your entity’s jurisdiction (domestic) then select the Profit Corporation option followed by the close corporation of your choice.

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Step 4- Provide the corporate name (and two alternatives if you wish), the purpose of the corporation via NAICS code and subcode, the principle office information and the incorporator information (name and address). If you represent a professional entity, upload the professional license on this page. Close benefit corporations will be able to specify their public benefit further.

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Step 5- On the second page, enter the business email address followed by the number of corporate and preferred shares and the total par value of each. Indicate whether or not the capital stock will be divided into classes and, if they are, provide further information regarding those classes in the provided fields. All close corporations will also need to supply the fiscal year end month and will need to search for a registered agent or create a new one. Representatives of both professional and standard close corporations must provide their initials next to the provisions found in the Stock Classes window.

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Step 6- Check off the box in the Initial Director/ Director Proxy window if the articles will limit the power or discretion of the board of directors. If this is the case, provide the director proxy name and address in the below window and specify the persons who shall adopt the responsibilities of the board of directors. If not, you may leave the fields blank if you wish. Benefit corporations must provide the officers and directors and will not be presented with the aforementioned director proxy window. All entities may upload additional provisions and specify the effective filing day. Finally, provide the authorized signature and authorized title in the last two fields.

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Step 7- This page will provide you with the opportunity to edit any of the information submitted thus far. Once you’re certain that everything is accurate and complete, click Proceed to Pay.

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Step 8- On this payment page, you can choose between payment by credit card or payment by e-Check. If you’ve elected to pay the $125 fee by card, provide your card information followed by your billing address. If paying by eCheck, the below information will be asked of you.

  • Bank name
  • Bank account number
  • Account holder name
  • Bank account type
  • Routing number
  • Billing address

There’s another option which is to print off the document and send it through the mail with the attached check to the office of the Secretary of State (shown below). Once you’ve paid the fee, online or otherwise, you will be able to then apply for a Vermont tax account and register with the Department of Labor using the same online portal.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

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How to File a Cooperative Corporation (Online)

This tutorial will cover the registration of cooperative housing corporations as well as consumer’s, marketing and railroad cooperative corporations.

Step 1- First you will need to navigate to this webpage and enter your user ID followed by your password to log into your account. If you don’t yet have an account, click here to learn how to create one.

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Step 2- When you’ve accessed the home page, click the MOST FREQUENT ONLINE SERVICES option from the menu on the far left hand side of the screen then select the Start or Register Your Business link.

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Step 3- Choose the domestic entity then select the Profit Corporation option. Select your corporation type in the second drop down menu to proceed.

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Step 4- Start with the corporate name of choice followed by two alternatives. Next, select the NAICS code and sub-code that describe your business purpose and provide the principle office address information. The name and address of the incorporator should also be featured at this juncture. If not forming a cooperative housing corporation, you will need to indicate the corporate purpose by choosing between a consumer’s cooperative, a marketing cooperative and a railroad cooperative.

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Step 5- This second page, if your represent a housing cooperative corporation, will ask the following:

  • Business email address
  • Number of common stocks and total par value
  • Number of preferred stocks and total par value
  • Whether corporate stock will be divided into classes, if so, the nature of those classes
  • Initials next to each provision
  • Fiscal year end (month)

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Railroad, marketing and consumer’s cooperative corporations must enter the business email address followed by the number of common and preferred shares and the total par value of each. Next, supply the stock or non stock provisions, whichever is applicable.

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Step 6- You may now search for a registered agent or create a new one. Following this, you may provide the officer and director information, attach additional provisions and designate the effective filing date. Finally, provide you authorized signature and authorized title in the last two fields before clicking Continue.

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Step 7- Review all the information entered thus far to ensure that it is 100% accurate and make any edits where necessary. When ready, click Proceed to Pay 

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Step 8- Choose to pay by credit card or eCheck. If paying by card, enter your card info followed by your billing address. If paying by eCheck, you will need to provide the following:

  • Bank name
  • Bank account number
  • Account holder name
  • Bank account type
  • Routing number
  • Billing address

You will have the option to print off a completed PDF generated from the information submitted in the forms and mail it along with the filing fee ($125) to the below address if you wish. Regardless, after filing with the Secretary of State, the following steps will have you applying for a Vermont tax account and registering with the Department of Labor.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

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How to File a Non-Profit Corporation (Online)

Step 1- To file online, you will first need to navigate to this webpage and provide your user ID and password. If you haven’t created an online account, you may find our tutorial on the registration process useful.

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Step 2- Once logged on, click the  MOST FREQUENT ONLINE SERVICES option in the menu on the far left hand side of the screen. Under this heading, you should be able to locate the Start or Register Your Business link.

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Step 3- First, choose the domestic filing option then select the Nonprofit Corporation from the business type drop down menu.

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Step 4- Enter the name of the nonprofit then supply a second and third option should the first one be unavailable. Select the business description that applies to your entity, indicate whether it is a member or nonmember corporation and identify whether the corporation is of mutual or public benefit.

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Step 5- Here you will be able to supply the principle office physical and mailing address along with the incorporator information. Click Continue when ready.

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Step 6- On this second page, enter the business email address, the registered agent (by search or by creating a new agent), and enter the name and address of each officer/director. You will also have the ability to upload a document containing additional provisions. Finally, provide the effective date, your signature, and your authorized title before clicking Continue.

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Step 7- Review the information you’ve submitted in the previous articles and, when ready, click Proceed to Pay 

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Step 8- On the final payment page, you will be able to either select the credit card payment option and submit your card information/billing address, or, choose the eCheck option and provide the following:

  • Bank name
  • Bank account number
  • Account holder name
  • Bank account type
  • Routing number
  • Billing address

If paying by check, you will also have the option to print off a PDF created from the information submitted in the previous forms and mail it to the below address. Once you’ve paid the fee, online or otherwise, you will be able to then apply for a Vermont tax account and register with the Department of Labor using the same online portal.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

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How to File a General Corporation (PDF)

Step 1- To register through the mail as a general corporation, professional corporation, worker’s cooperative corporation, or benefit corporation, you will be required to download the standard Articles of Incorporation.

Step 2- Once opened in your PDF viewer, provide the following info:

  • Name and address of individual to receive correspondence from the Secretary of State
  • 1- Business name
  • 2a- Select a subtitle if applicable and, if you selected benefit corporation, provide the benefit director
  • 2b- Fiscal year end month
  • 2c- Business description
  • 2d- Business email address
  • 3a- Physical address of principle office
  • 3b- Mailing address if different
  • 4- Name, address, mailing address, and email of initial registered agent

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  • 5a- Total number of shares and the par value of capital stock
  • 5b- Whether capital stock will be divided into more than one class or not and, if it is to be divided, the details pertaining to those classes
  • 6- Name and address of incorporator
  • 7- Name and address of directors (optional)
  • 8- Delayed effective date (if applicable)
  • Signature of incorporator and date of signing

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Step 3-  Once printed, duplicated, and signed, attach to the forms a filing fee in the form of a check or money order made out to the Vermont Secretary of State to cover the $125 filing fee. If forming a professional corporation, provide your professional license as well. Send all items to the below address when ready.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

How to File a Close Corporation (PDF)

Step 1- To file a close corporation, you will need to download this Articles of Incorporation.

Step 2- Once open in your PDF viewer, supply the following data:

  • Name and address of individual to receive correspondence from the Secretary of State
  • 1- Business name
  • 2a- Select a subtitle if applicable and, if you selected benefit corporation, provide the benefit director
  • 2b- Fiscal year end month
  • 2c- Business description
  • 2d- Business email address
  • 3a- Physical address of principle office
  • 3b- Mailing address if different
  • 4- Name, address, mailing address and email of initial registered agent

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  • 5a- Total number of shares and the par value of capital stock
  • 5b- Whether capital stock will be divided into more than one class or not and, if it is to be divided, the details pertaining to those classes
  • 6- Name and address of incorporator
  • 7- Whether or not corporation operates with a board of directors and the name and address of each director (if applicable)
  • 8- Delayed effective date (if applicable)
  • Signature of incorporator and date of signing

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Step 3- Attach to the completed, signed, and duplicated form, a filing fee in the form of a check/money order made out to the Vermont Secretary of State for the amount of $125. Provide a professional license if filing a professional corporation. Send all forms and fees to the below address for processing when ready.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

How to File a Cooperative Corporation (PDF)

Step 1- To file a cooperative corporation, you must first download the PDF of this Articles of Incorporation.

Step 2-  Once open in your PDF viewer, supply the following data:

  • Name and address of individual to receive correspondence from the Secretary of State
  • 1- Business name
  • 2- Select either consumer’s, marketing or railroad corporation
  • 3- Business purpose
  • 4- Initial principle office address and mailing address
  • 5- Name and address of all directors

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  • 6- Name and address of initial clerk
  • 7- Whether or not organized with capital stock
  • 7.1- If organized without, whether the property rights and interests are equal or not. If not, the general rules by which the property rights and interests of each member are determined and the provisions for the admission of new members.
  • 7.2- If organized with shares, the number of shares and total par value. Also, whether stock will be divided into classes, and if this is to be the case, the number per class and information regarding each

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  • 8- Initial registered agent name, address, and email
  • 9- Incorporator name and address
  • 10- Effective delayed date (optional)
  • Signature of incorporator
  • Date

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Step 3- Once you’ve completed the document, print it off, provide your signature, and create a duplicate copy. Send the forms with an attached filing fee made out to the Vermont Secretary of State to the below address to complete your filing.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

How to File a Cooperative Housing Corporation

Step 1- To file a cooperative housing corporation, you will first need to download the Articles of Incorporation

Step 2- Submit the following information into the form:

  • Name and address of individual to receive correspondence from the Secretary of State
  • 1- Business name
  • 2- Initial principle office
  • 3- Registered agent name and office address
  • 4- Initial directors names and addresses

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  • 5a- Number of total shares of capital stock
  • 5e- Method of allocation of ownership and voting interests in the cooperative housing corporation
  • 6- Effective date
  • 7- Name, address and email of incorporator
  • 8- Signature of incorporator and date of signing.

VT-Cooperative-Housing-Articles-of-Incorporation-2Step 3- Send the completed document and an additional copy to the below address when ready. Be sure to include a check or money order made out to the Vermont Secretary of State for the amount of $125.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

How to File a Non-Profit Corporation (PDF)

Step 1- To file a nonprofit, you will first need to download the Articles of Incorporation.

Step 2- Provide the following information once open in your PDF viewer:

  • Name and address of individual to receive correspondence from the Secretary of State
  • 1- Corporate name
  • 2a- Whether corporation is of public or mutual benefit
  • 2b- Whether corporation is a member organization or not
  • 3- Business description (choose one)
  • 4- Principle office address

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  • 5- Initial directors’ names and addresses (optional)
  • 6- Registered agent name and address
  • 7- Whether aforementioned directors are incorporators or not. If so, provide the name, address, and email address of initial director
  • 8- Effective date
  • Name, address and signature of each incorporator along with the date of signing

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Step 3- Print off the completed form, provide the requisite signatures and make a duplicate copy. Attach to the forms, a money order or check for the amount of $125 made payable to the Vermont Secretary of State. Send all items to the below address for processing when ready.

Vermont Secretary of State : Corporations Division

128 State Street

Montpellier, VT 05633

Tips

EIN– After you’ve submitted your Articles of Incorporation, and once you’ve received word of their acceptance from the Secretary of State, it would be wise to immediately apply for an Employer Identification Number. The EIN is used by the IRS to monitor and keep tabs on all tax withholding entities in the United States. Without one, your entity will be extremely restricted as it will be unable to open bank accounts, hire employees or request financing while using the corporate name. For more information, and for access to the online application system, click here. You may also choose to apply through the use of the PDF document Form SS-4. To learn about both application processes, click on the heading of this paragraph.

Corporate Bylaw– Although highly recommended, it is not legally required that you draft a corporate bylaw when you first form your new, domestic corporation. A document of this nature is used as an internal agreement, or a binding contract, which will serve the corporation by organizing its affairs, both logistical and financial. Due to the complex nature of this document, and its legal significance, it is wise to have an attorney complete it with you, ensuring that it will serve your company as effectively as possible. Clicking on the heading of this paragraph will provide you with the opportunity to download our free template for a corporate bylaw in either Adobe PDF or MS Word formatting.

Renewal– If you represent a profit corporation, you will need to file an annual report with the office of the Secretary of State within the two and a half months that follow your fiscal year end date. The renewal process can be accomplished online and the filing must be accompanied by a $45 filing fee. If you have yet to create an online account, you may find our tutorial useful. If you are representing a non-profit organization, a biennial report will be due between the first of January and the first of April beginning the first year following your initial registration. Your filing fee will be $20 and, again, it can be paid online after the forms have been completed.