This webpage has been created to guide prospective business owners through the process of registering a corporation in Virginia. An online filing system has been designed by the State Corporation Commission, providing filers of stock corporations with the most efficient means of submitting their applications. Representatives of non-stock corporations will be required to submit their documents by mail as the online portal is unavailable for this corporation type. The filing fee, applicable to all stock corporations, can be calculated as follows: $25 + $50 for each additional 25,000 shares issued. Non-stock corporations need only pay a flat rate of $75. Scroll down to the tutorials below to learn more about the exact filing requirements.

Each entity in Virginia must operate under a unique business name that is distinguishable from that of any other registered entity. For this reason, we recommend that a Business Entity Search be performed prior to registration to ensure that the proposed business name is available for use. A name may also be reserved for 120 days with a $10 Name Reservation.

How to File a Stock Corporation (Online)

Step 1- Start by navigating here, where you will be able to log into your online account. Review our tutorial on account creation if you have yet to register for one.

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Step 2- Enter the proposed business name into the field provided. You may optionally Check Name (check availability) to ensure that the name is distinguishable from any others registered in the state.

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Step 3- List the total number of shares the corporation is authorized to issue and optionally designate the par value for each share.

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Step 4- If the corporation’s registered agent is an individual, specify as to whether this person is a member of the Virginia State bar or an initial director of the corporation and enter his/her name and address into the appropriate fields. An authorized business may also act as a registered agent and, if the corporation’s agent falls under this category, you will need to supply the name of the business and click Search. Select the business from the list of entities.

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Step 5- Enter the address of the entity’s principal office.

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Step 6- The names and addresses of each director will need to be provided in this next step. Click Add New Director to begin supplying those details.

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Step 7- Check the box in the Signature section to affirm that the individual filing is legally authorized to sign this document and specify as to whose signature you will be providing. Enter the signature of an individual or business entity and click Pay and File to proceed.

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Step 8- Verify that the corporate name was supplied correctly before clicking Continue.

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Step 9- A description of the filing fee will be displayed on the following page. Corporations must provide a total of $25 + $50 for each additional 25,000 shares.

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Step 10- Read the official terms and conditions before clicking Accept to continue.

VA-Stock-Corporation-13Step 11- On this final page you will need to provide your personal information as well as your credit card details. Click Continue to commit to payment and finalize your registration.

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How to File a Stock Corporation (PDF)

Step 1- To file a stock corporation, you will need to download this document.

Step 2- The following information must be provided:

  • 1-Name of the corporation
  • 2-Amount of common stock shares the corporation is authorized to issue
  • 3a-Name of the registered agent
  • 3b-Specify the registered agent’s status
  • 4a-Street address of the registered office
  • 4b-County or city of the registered office
  • 5-Principal office address of the corporation (optional)
  • 6-Name and address of the initial director(s)
  • Incorporator(s) signature and printed name

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Step 3- Once the application has been completed and signed by the incorporators, a check made out to the State Corporation Commission will need to be attached. You must pay a base filing fee of $25 with an additional $50 for each 25000 shares. Send both articles to the address below.

State Corporation Commission

Office of the Clerk

P.O. Box 1197 – Richmond, Virginia 23218

How to File a Professional Stock Corporation (PDF)

Step 1- To file a professional stock corporation, you will need to download Articles of Incorporation.

Step 2- Supply the following information to the downloaded application:

  • 1-Name of the corporation
  • 2-Services to be rendered
  • 3-Number of shares the corporation is authorized to issue
  • 4a-Name of the registered agent
  • 4b-Specify the registered agent’s status
  • 5a-Street address of the initial registered office
  • 5b-County or city of the registered office
  • 6-Number of members
  • 7-Name and address of initial director(s)
  • 8-Signature and printed name of at least one incorporator

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Step 3- Once the application has been completed, attach to it a check made out to the State Corporation Commission in the amount of $25 + $50 for each additional 25,000 shares. Have both articles mailed to the address below.

State Corporation Commission

Office of the Clerk

P.O. Box 1197 – Richmond, Virginia 23218

How to File a Non-Stock Corporation (PDF)

Step 1- Begin by downloading the Articles of Incorporation.

Step 2- Provide the following information once open in your PDF viewer:

  • 1-Name of the corporation
  • 2-Check the appropriate box to describe the corporation’s members
  • 3-Check the appropriate box to describe how the directors will be elected
  • 4a-Name of the registered agent
  • 4b-Specify the registered agent’s status
  • 5a-Street address of the registered office
  • 5b-County or city of the registered office
  • 6-Name and address of the initial director(s)
  • Incorporator(s) signature and printed name
  • Date signed

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Step 3- A check made out to the State Corporation Commission in the amount of $75 must be attached to the application once completed. Forward both articles to the address below.

State Corporation Commission

Office of the Clerk

P.O. Box 1197 – Richmond, Virginia 23218

Tips

EIN – Representatives of newly formed corporations will need to apply for an Employer Identification Number as soon as correspondence has been received from the State Corporation Commission regarding their entity’s formation. This unique method of identification is issued by the IRS to each legitimate, tax-paying employer operating in the United States. Once obtained, your corporation will be eligible to register for bank accounts, apply for loans, hire employees, and perform a number of other business transactions. Click on the link at the heading of this paragraph to learn more about how you can obtain an EIN Online or through the mail with the Form SS-4.

Corporate Bylaws – When forming a new corporation, it is recommended that an agreement be drafted to define the manner in which the managing members are to operate. This document, when implemented correctly, will strengthen the organizational structure of your business by fine-tuning a number of provisions which would otherwise be left undocumented. There’s no legal requirement to draft a corporate bylaw so you don’t need to file the agreement with the State Corporation Commission. Click on the link at the heading of this paragraph to download our free template in MS Word or PDF formats.

Renewal – Each corporation will be required to file an annual report with the State Corporation Commission. Filing is simple and can be accomplished online using your SCC ID. If you are unaware of your SCC ID, a Business Entity Search will provide you with that information. No fee will be required when filing an annual report. Instead, each corporation must file a registration fee separately, the amount of which is based on the number of shares the corporation is authorized to issue (description of fees found here). Registration fees are payable online and must be provided no later than the last day of the month in which the business was incorporated.