This webpage has been created to serve as a general overview of the registration process for corporations in the state of Virginia. The tutorial found below contain links to more in-depth step by step guides covering the filing procedures demanded by the State Corporation Commission. An online portal has been designed to streamline the whole process for filers of stock corporations. All other entity types must download a PDF application and file it by mail with a filing fee attached. Stock corporations will be required to pay a fee based upon the amount of shares the company is authorized to issue ($25 + $50 for each additional 25,000 shares), while non-stock variants pay a flat rate of $75.
How to File
Step 1- It is necessary that each entity in the state registers using a unique business name that is distinguishable for all others currently on file with the State Corporation Commission. For this reason, we recommend that a Business Entity Search be performed prior to registration to ensure that the operating name is available for use. Some may also wish to reserve a business name for 120 days with a $10 Name Reservation application.
Step 2- With a name secured, you may begin the actual filing process by submitting the requisite information either online or by mail. Click on the link below that corresponds with your entity type for a more detailed guide on the exact filing procedure.
Step 3- After submitting all the required information, online filers will be able to conclude their registration by paying the filing fee by credit card. Applications to be filed by mail must be attached to a check made out to the State Corporation Commission and sent to the address below. Stock corporations will be required to pay a fee based on the amount of shares the company is authorized to issue ($25 + $50 for each additional 25,000 shares), while non-stock entities will pay a flat rate of $75. Foreign entities should also include a certificate of good standing from their initial state/country of formation
State Corporation Commission
Office of the Clerk
P.O. Box 1197 – Richmond, Virginia 23218
EIN – Newly formed corporations will be required to apply for an Employer Identification Number as soon as their registration has been accepted by the State Corporation Commission. An EIN is issued to businesses by the Internal Revenue Service to identify business entities for tax reporting purposes. Acquiring this number will allow your corporation to hire employees, register for bank accounts, apply for loans, and perform a number of other business transactions. The application process might seem difficult to some, and for this reason we have supplied a tutorial in the heading of this paragraph for both the Online and paper filing procedures.
Corporate Bylaws – Implementing a set of corporate bylaws into your company’s business structure is an advisable measure to take when forming a new corporation. This document can be used to standardize the rules and regulations of your entity, providing all relevant members with a clear description of the manner in which the internal affairs are to be organized. There is no legal obligation to draft a set of bylaws in Virginia, though we recommend that you take a moment to review our free template to see if its use might be beneficial to your organization. Click on the link at the heading of this paragraph to download the MS Word or PDF files we have provided.
Renewal – Corporate representatives will be required to file an annual report with the State Corporation Commission on or before the last day of the 12th month following its incorporation. This renewal will update the state of any changes that may have occurred in the previous year. Filing can be accomplished online using your SSC ID (retrieve your SSC ID with a business search). A registration fee will need to be filed separately from your renewal application, the amount of which is based upon the number of shares your corporation is authorized to issue. Click here to file both the annual report and the registration fee.