Whether you’re attempting to register a new business, or you’re looking to expand a foreign entity into Pennsylvania, you will find everything you need to know within our tutorials. This webpage will serve as a general guide for the LLC filing process and we encourage you to explore the links found throughout to delve deeper into the exact requirements that each filing procedure demands. By creating an online account you will be able to file your entire application through the Department of State’s online registration system, providing you with the fastest means of getting your LLC up and running.  We have also supplied instruction on how to submit your filing through the mail. Scroll down to the tutorials below to learn more about the exact filing requirements for each.

How to File

Step 1- The first step that we recommend is to perform a Business Entity Search to see if the chosen name for your business is currently available for use. Without the use of a unique operating name, your registration documents may be rejected. To guarantee the availability of a name while preparing your filings, you may employ the use of a Name Reservation application. For a fee of $70, you will be able to hold onto a desired entity name for 120 days prior to filing.

Step 2- With a name established, you will then be able to begin the filing process by either downloading and completing the PDF applications, or by logging on to your account with the Department of State to access the online filing system. Click on the link below corresponding to your entity type to get a full description of how to file.

Step 3- Upon completing the appropriate applications, you can gather and compile all the necessary documents needed to accompany your registration. Filers sending their applications through the mail must include a docketing statement and all foreign entities must attach a certificate of good standing/existence from their initial state/country of jurisdiction.

Step 4- Now a filing fee must be made in order for your application to be processed. Domestic LLCs must pay a total of $125, while foreign LLCs must provide $250. Online applicants may pay this fee by supplying a valid credit card, the act of which will mark the completion of the registration process. Those sending their applications through the mail must provide a check or money order made out to the Department of State. The application, filing fee, and addition certificates/forms must be mailed to the address located below.

Pennsylvania Department of State

Bureau of Corporations and Charitable Organizations

P.O. Box 8722 – Harrisburg, PA 17105-8722

Tips

EIN – While foreign limited liability companies will already be in possession of an Employer Identification Number, all newly formed domestic entities should apply for an EIN as soon as they are registered with the Department of State. An EIN is similar to an SSN in that it is used primarily for tax reporting purposes. Once obtained, you will be able to perform a number of important business transactions under the name of your entity. To obtain an EIN, we have supplied a tutorial linked to the heading of this paragraph which will provide you with the means to apply through the mail with the Form SS-4, or directly Online.

Operating Agreement – An operating agreement is a document set in place between the managing members of an LLC which states the rules and regulations that organize the entity’s internal affairs. When drafted and implemented correctly, it can greatly benefit the organizational structure of your business in a number of ways. Defined within this document you may specify the roles and duties of the management, general meeting times, member shares, and any other details you might like to include. There is no legal obligation to draft this document though it is highly recommended that you do as it will often serve as the single most important legal document on file with the LLC. The link at the heading of this paragraph contains a downloadable template, available in MS Word and PDF formats.

Renewal – The majority of entities in the State of Pennsylvania are required to file an annual report with the Department of State to notify them of any changes that may have taken place. Renewal is a simple process that can be accomplished by clicking the link at the heading of this paragraph and selecting the annual report corresponding to your entity type. Failing to renew your application can limit the number of transactions your entity will be able to perform and will result in your entity being viewed as delinquent. With the report downloaded and completed, it must be forwarded to the address below along with the filing fee associated with your entity type.

Pennsylvania Department of State

Bureau of Corporations and Charitable Organizations

P.O. Box 8722 – Harrisburg, PA 17105-8722

How to (Video)