This webpage has been created to serve as a general guide to the process of registering a corporation in the state of Oregon. There are two methods of application for the majority of the available corporation types; filing through the mail and filing online. Using the online system is fairly straight forward and is most likely the quickest way to get registered. To access this filing system you will also need to sign up for an online account. Filers who choose to apply through the mail must first download the appropriate PDF application, print it off once completed and mail the document to the Secretary of State. Each method will require a filing fee which will be based on what type of corporation you wish to form. To find out more about all the information necessary to file, scroll down to the tutorials below and get started with your new corporation!
How to File
Step 1- The first step in the registration process for a corporation, or any entity for that matter, is to choose a name for your business to operate under. Since each entity must conduct business under a unique and distinguishable name, it is recommended that you perform a Business Entity Search to see what names are currently on file with the Secretary of State. You may also wish to reserve a name prior to filing your registration documents. This filing can be accomplished with the Name Reservation application which will guarantee the availability of an operating name for up to 120 days.
Step 2- With a name chosen for your entity, you must now file the registration documents with the Secretary of State. They can be filed through the mail, or by using the online filing system. Filers applying by mail must download and print the PDF files located within each tutorial. Click the link below corresponding to your entity type to find out the exact requirements of each method of application.
- Domestic Profit Corporation
- Domestic Non-Profit Corporation
- Domestic Professional Service Corporation
- Domestic Cooperative Corporation
- Foreign Profit Corporation
- Foreign Non-Profit Corporation
- Foreign Professional Service Corporation
Step 3- Once your registration documents have been completed, you must gather any additional certificates. Specifically, foreign entities must supply a certificate of good standing from their state/country of initial jurisdiction.
Step 4- Each entity, regardless of the method chosen for application, must supply a filing fee in order for their registration to be accepted. For those filing through the mail, payment must be sent in the form of a check made out to the Corporation Division. Online applicants will be required to provide a credit card to finalize payment.
- Domestic Profit Corporation – $100
- Domestic Non-Profit Corporation – $50
- Domestic Professional Service Corporation – $100
- Domestic Cooperative Corporation – $100
- Foreign Profit Corporation – $275
- Foreign Non-Profit Corporation – $50
- Foreign Professional Service Corporation – $275
Step 5- If you are filing using the online system, your registration is completed once your credit card information has been submitted and accepted. Those filing through the mail must forward their documents and filing fee to the address below.
Secretary of State
255 Capitol St. NE, Suite 151
Salem, OR 97310-1327
EIN – All new corporations will be required to obtain an Employer Identification Number upon acceptance of their registration documents with the Secretary of State. This number is a unique identification method used by the IRS for tax reporting purposes which is similar in nature to a social security number. Without an EIN your business will not be allowed to hire employees, apply for loans, or register for bank accounts. If you would like assistance on the filing process, click on the link at the heading of this paragraph. Alternatively, you may apply directly Online, or through the mail with the PDF Form SS-4.
Corporate Bylaw – Within the state of Oregon, drafting a set of corporate bylaws is not required by law. However, we recommend that all entities consider implementing this into their business structure for a number of reasons. This document is an agreement between the managing members, clearly defining the rules and regulations that you wish for your entity to follow. If in the event that future disputes arise between individuals of your corporation, you will be able to use this document as legal backing to provide proof of the initial regulations that were set in place. Click on the link at the heading of this paragraph to view the free template that we have provided (available in MS Word and PDF formats).
Renewal – All businesses must renew their registration annually to remain in good standing with the state. Doing so will allow you to provide the Secretary of State with any information regarding changes made to your business. Failing to renew will result in your entity being viewed as delinquent and will significantly reduce the amount of transactions your business will be able to perform. A notice will be mailed to the principal business address approximately 45 days prior to the due date and in this time your renewal application must be filed. You may renew online by clicking the link at the heading of this paragraph then submitting your registry number to begin the process. If you are unaware of your registry number, a business entity search will provide you with that information. Renewal may also be accomplished through the mail by making a request to the Secretary of State (503-986-2200).