For those who are looking to gain a little insight into the filing procedure for a foreign or domestic entity in Oklahoma, this tutorial has been designed for you. Filers will have the choice between online and paper registration, both of which have been detailed in the tutorials linked throughout this main page. The e-filing system allows you to keep track of your filing history online and also delivers the articles/application to the offices of the Secretary of State instantly. We have also included the PDFs of each filing form required for registration in Oklahoma and we’ve detailed the information they demand for individuals looking to file through the mail. In Oklahoma, the filing fee for foreign LLCs is $300 while domestic entities can expect to pay a total of $100.

How to File

Step 1- The first step we always recommend, regardless of the nature of the entity, is a Business Entity Search which will allow you to gain insight into the availability of your business name. If filing online, this step has been incorporated into the process. It also might be wise to reserve your name to make sure that no other entity uses it while you prepare for your filing. A reservation in Oklahoma lasts for a total of 60 days and costs $10.

Step 2- Once you have your name chosen, you will be able to continue by accessing the filing forms either online or in PDF format. For more information regarding the contents of said forms, click on the link below which corresponds your jurisdiction of formation.

Step 3- If you have finished filing out the forms, you will need to attach to them all requisite certification. Professional LLCs will need to supply a letter of certification or similar document from the appropriate regulatory board. Also all foreign companies will need to provide a certificate of good standing issued within 60 days of their registration in Oklahoma.

Step 4- Finally, you will be able to pay the filing fee that is associated with your filing type. Foreign entities should be prepared to pay $300 while domestic companies need only supply $100. To pay your filing fee, you will need to enter your ACH account, credit card or pre-paid account information as an online applicant. Paper filers will be paying by check or money order made out to the Oklahoma Secretary of State. Send the physical filing forms and fees to the below address when ready.

Business Filing Department
421 N.W. 13th, Suite 210
Oklahoma City OK 73103

Tips

EIN– If you have not applied for an Employer Identification Number, you will need to do so as soon as possible following the filing of your formation documents (applicable to domestic entities only). The EIN is a number issued by the Internal Revenue Service to identify each tax withholding employer in the United States. Consider it the corporate equivalent of a SSN. You will be required to obtain an EIN in order to legally hire employees, apply for large business loans and otherwise carryout any financial transactions while using the company name. Filers may apply via online application or through a PDF Application (SS-4).

Operating Agreement–  In Oklahoma, as in the majority of states in America, it is not legally mandatory to draft an operating agreement when forming a new LLC. That being said, it is always recommended that the founding members of the business sign a binding contract that will allow them to delineate, in black and white, the various logistical and financial provisions that will govern the internal affairs of the company. This agreement can be downloaded easily by using our template found in the heading of this paragraph. All members should agree to the terms before signing off and officially setting the agreement into effect.

Renewal– Limited liability companies, much like limited partnerships, are required to renew each year with the Secretary of State by sending them an update via annual certificate. This certificate will provide the State with all the managerial and major structural changes which may have occurred over the course of the previous 12 months. You may submit your filing online, or through the mail with the attached filing fee of $25 made payable to the Secretary of State. If you fail to file within 60 days of your anniversary month, you will no longer remain in good standing with the State, and, if 3 years have passed since your last renewal, your company will be dissolved. Those filing through the mail will be able to send their completed forms to the below address when ready. The link in the heading of this paragraph will provide access to the online filing portal.

Business Filing Department
421 N.W. 13th, Suite 210
Oklahoma City OK 73103

How to (Video)