Welcome to the webpage which has been dedicated to the task of educating filers on all that is required when filing in the state of North Dakota. You will unfortunately not be able to submit your documentation online through a Secretary of State portal as is often available with other government websites. You will instead need to download the PDF of the Application for Certificate of Authority and submit all information requested by the state before having the necessary representatives sign it and submit it through the mail, or by fax, to the government offices. With this filing, you will need to attach a filing fee of $145 if you’re filing as a for-profit business and $50 if you represent a non-profit business.
It is never a bad idea to cross check the government name database to double check that there doesn’t currently exist a business with a name that is indistinguishable from yours. If this is the case, you will need to operate under a fictitious name for the entirety of your term in North Dakota. If you’d like to place a hold on your business name, you will be able to do so by filing the Name Reservation Application. This reservation will endure for an entire year and cost only $10.
How to File
Step 1- All foreign corporations can use the same application to obtain their certificate of authority. You will be able to download this document here and open it up in your PDF viewer.
Step 2- When you’ve got it open in front of you, you will be able to supply the following data:
- 2-Corporation type
- 3a-Corporate name
- 3b-Federal ID number
- 3c-If applicable, the name you plan on using if your original name is unavailable
- 4-Mailing address of principle office
- 5a-State/Country of initial organization
- 5b-Date of incorporation
- 5c-Duration of corporation
- 5d-Telephone number
- 5e-Toll-free telephone number
- 6a-Name of commercial registered agent in North Dakota
- 6b-Name of non-commercial registered agent in North Dakota
- 6c-Address of non-commercial registered agent in North Dakota
- 7-Nature of business
- 8-Names and addresses of officers and directors
- 9-Signature of authorized representative
- 10-Contact person, their email address and their phone number
Step 3- You must now furnish the completed document with a filing fee. This can be paid by check if you plan on submitting your filing through the mail to the address below this paragraph. You may also choose to file by fax (701-328-2992) and, if this is the case, you will be required to pay by credit card using the form found at the bottom of your PDF. Along with the application and fee, you will need to attach a certificate of good standing from your initial jurisdiction as well as certification from the licensing board associated with your profession should you be registering as such a corporation.
Secretary of State
State of North Dakota
600 E Boulevard Avenue Dept 108
Bismarck ND 58505-0500
Renewal– It is mandatory that all business entities file an annual report each year in order to remain in good standing with the state. This process of renewal should only take a few minutes out of your day and will ensure that the Secretary of State is up to date on any significant changes in regards to your corporate structure (e.g. principle office address, corporate officials etc.). If you represent a business or professional business, you will be able to retrieve your document with the use of the Business Entity Search tool. Non-profit entities will need to request one through the contact information found on this webpage. The initial filing fee when renewing will amount to $25 if filing as a profit entity and $10 if filing as a non-profit. Late fees apply to those who fail to submit their documents by May 15th of each calendar year. Reports can be sent by fax to 701-328-2992 or simply mail them to the below address.
Annual Report Processing Center
Secretary of State
State of North Dakota
PO Box 5513
Bismarck ND 58506-5513