Incorporating your business in Mississippi couldn’t possibly be made any simpler. Not only has the Secretary of State created a streamlined online portal, they’ve enabled you to create an account through which you can manage all your filings and stay updated on the status of your business(es). In this tutorial we’ll go over every step required in forming your new Mississippian corporation, be it a non-profit entity or a general business corporation. The filing fee for both entity types is $50, payable by credit card, e-check or standard check. If you’ve chosen the third payment method, it will be required that you print off the Articles of Incorporation after you’ve submitted the information online, and send both items in the mail to the office of the Secretary of State (further explanation below).
Before filing for formation, or even creating an account with the Secretary of State website, it would be wise to perform a preliminary check of the name database to ensure that the name you plan on using hasn’t already been registered by another business entity. You may also reserve your name for a period of 6 months prior to filing (online membership required) at the cost of $25.
How to File a Profit Corporation
Step 1- By navigating to this webpage, you will be able to successfully log into your account. In the case that you haven’t yet registered for an online account with the Mississippi Secretary of State website, you can use our tutorial to familiarize yourself with the process.
Step 2- If you’ve entered your login credentials accurately, you will be presented with your homepage, on which you will be able to see the window displayed below. Click on the first option at the top to form a domestic entity.
Step 3- The next page will have you selecting your Business Type (Profit Corporation) and entering your business name and business email.
Step 4- The Business Details section will have you selecting a future effective date (if applicable), entering the period of duration, submitting the company’s stock and defining the nature of the business through the submission of up to three NAICS codes. When you click on the Add Stock link, you will be presented with the second window displayed below. There you will be able to identify the Class Type and the number of authorized shares.
Step 5- Next, provide your registered agent’s type, full name, full address and email address. It is required that the registered agent have a street address located in the state of Mississippi.
Step 6- You will be required to submit the signature of at least one initial incorporator. Select the Click to Login link and, in the window that appears, enter their title, full name and address before clicking Update. When you’ve finished with all the forms, click Next to continue.
Step 7- The subsequent page should contain the window displayed below which, if all data was submitted correctly, will say that the form contains no errors and that you may proceed to payment. If this is not the case, it will indicate what information needs to be added or altered.
Step 8- You will have the opportunity here to attach any documents you’ve deemed necessary for inclusion in the filing (ex. corporate bylaws). This step is optional and you can skip it by selecting Next.
Step 9- On the following page you will present you with four options: submit your forms/payment online, print off the documents and mail them, send the articles to a third party for review, and pause the application to proceed at a later date. Steps 10a-10c of our tutorial will deal with the online submission option while the steps 11a and 11b will walk filers through the steps necessary for submitting the documents in the mail. If you’ve chosen to pay online, a window letting you know that you’re being redirected to the Mississippi Payment Gateway will appear immediately after making your selection.
Step 10a- Review the filing fee to be sure that you filed for the correct entity then select your payment type from the drop down menu (e-check, credit card). For this tutorial, we’ve reviewed the more common, credit card payment method.
Step 10b- You will need to submit your country of residence, your first and last name, your address and your contact information to continue.
Step 10c- You can now enter your credit card information and click Next to review the payment summary. This will the final step in your filing process.
Step 11a- Once you’ve selected the option to print off the Articles of Incorporation and submit them in the mail, you will be presented with the below window. Click on the blue link to proceed to the printable document.
Step 11b- You will now be able to download the filing form and print them off. Once this has been completed, write a check made payable to the Secretary of State covering the $50 filing fee. Mail both items to the below address to complete your filing.
Secretary of State
P.O. Box 136
Jackson, MS 39205
How to File a Non-Profit Corporation
Step 3- From the drop down menu on this page, select the non-profit corporation option and be sure the submit your business name and business email. Once you’ve chosen your business type, the remainder of the forms will present themselves.
Step 4- The next window will as for your Business Details. This will include the future effective date and period of duration (only if applicable). They will also as you to specify the initial planned non-profit activity from the drop down menu and enter in the NAICS codes that define the nature of your business. Clicking the Search for NAICS Codes will allow you to gain access to your codes if neccesary.
Step 5- Next, supply the registered agent information including their type, full name, full address and email address.
Step 6- To provide the authorized signature, click on the Click to sign link and provide their title, name and address before clicking Update.
Step 7- The subsequent page will give indicate whether the information supplied is complete and accurate. If the window looks like the one displayed below, you can click Next to continue.
Step 8- At this point you can add any attachment you have deemed necessary. If this doesn’t apply to you, simply click Next to move on.
Step 9- The next page will display the options to submit the documents online, print them off to be sent in the mail, email them to a third party or exit the process to continue at a later date. Steps 10a-10c of this tutorial will cover the electronic submission and payment of the filing fee. Steps 11a and 11b will walk you through the process of submission through the mail. If you have chosen the former, a window letting you know that you’re going to be redirected will present itself.
Step 10a- At this point you will be able to review the unit price of your filing and select the payment method (e-check or credit card).
Step 10b- You can then submit some basic information such as your country of residence, full name, full address and contact information.
Step 10c- Submit your credit card data and click Next to view the payment summary thus completing your filing with the Secretary of State.
Step 11a- If you’ve decided to print off the Articles of Incorporation you will be presented with a link directing you to the printable form. Click on the blue, underlined link to continue.
Step 11b- You should be able to review the information on the articles and print them off. Attach to the document, the filing fee of $50 and send both items to the below address for processing.
Secretary of State
P.O. Box 136
Jackson, MS 39205
EIN – Once you’ve completed the filing of your Articles of Incorporation, and you’ve received correspondence acknowledging acceptance by the Secretary of State, you should immediately apply for an Employer Identification Number. Once obtained, this number will allow you to hire employees, open bank accounts and be seen as legitimate in the eyes of the federal government. To learn more about the application process, you should take the time to review our tutorials on the Online and the Form SS-4 processes found here on our website.
Corporate Bylaws– Another advisable measure to take after formation is the drafting of a set of corporate bylaws through which the internal affairs of the company can be managed. Though this is not legally required in the state of Mississippi, many corporation choose to organize their business with the use of one of these agreements. Take the time to review the template found linked in the heading of this paragraph before applying them to your newly formed corporation. You will find that the template is available in both MS Word format and Adobe PDF.
Renewal – Corporations and limited liability companies are required to file an annual report with the Secretary of State each year. This process is straight forward and can be conducted online for free using your business ID. If you aren’t aware of your business ID, you can perform a business entity search the retrieve it. It will be necessary for you to sign into your online account before submitting your renewal documents, more info on registration can be found here. The deadline for this type of filing lands on April 15th of each year.