If you are looking to start up a partnership, you will need to be certain of the kind of partnership you’d like to form and the filing requirements for that entity type. General partnerships for example will not be required to file with the Secretary of State and are simply formed when 2 or more associates carry on as co-owners of a business for profit. Below we’ll walked you through the required paperwork for foreign as well as domestic limited and limited liability partnerships. Likewise we’ve included the PDF files needed for a successful filing. Unfortunately, at this time there is no online filing method for business representatives in Maine and all submissions will need to be executed through the mail. This will involve attaching a check made out to the Maine Secretary of State covering the $175 (domestic) or $250 (foreign) filing fee. An alternative to a check is the use of this PDF on which you can submit your credit card information. Foreign entities must supply a certificate of existence or similar document issued within 90 days of your registration with the Maine Bureau of Corporations, Elections , Commissions. You will probably also notice that your application PDF is accompanied by a Filer Contact Cover Letter. The information it asks of you will be demanded of all applicants each time they submit a filing.  All documents  will need to be sent to the following address once completed and signed by the authorized representative.

Department of the Secretary of State

Division of Corporations, UCC and Commissions

101 State House Station Augusta, ME 04333

Before submitting the forms and fees, it’s often a good idea to ensure that the name you plan on operating under isn’t already registered or reserved with the Department of the Secretary of State. You can do so by searching the online database through a Business Entity Search. It should be noted however that this will simply supply the business names of registered entities and not those which have been reserved their name for future filing. Many filers have opted to perform a Name Reservation which will not only ensure that the desired name is unique but will also prevent other companies from registering under it.

How to File a Domestic LP

The registration form for Maine limited partnerships is the Certificate of Limited Partnership (displayed below). On it you will need to supply the following information:

  • 1-Name of LP
  • 2-Street address of designated office
  • 3-Registered agent
  • 5-Name and address of each managing partner
  • 6-Check if LP is to be LLLP
  • 7-Check if LP provides professional services and describe the nature of those services if applicable
  • General partners names and signatures

 

ME-Certificate-of-Limited-Partnership

How to File a Domestic LLP

The Certificate of Limited Liability Partnership will begin with the section indicating whether or not you are a company which provides professional services. If you do indeed intend on providing a professional service, check the box at the top left of the first page and give a brief description of the service your partnership provides. Following this step you will be required to enter the following:

  • 1-Name of LLP
  • 2-Registered agent information including name, CRA number and whether they are commercial or not
  • 4-Contact person’s address and name
  • Partners’ names and signatures and the date

ME-Certificate-of-Limited-Liability-Partnership

How to File a Foreign LP

To file a foreign LP you will need to download the Application for Certificate of Authority to Transact Business and provide the following information:

  • Name of LP
  • 1-Proposed name to be used in Maine
  • 2-Fictitious name (if applicable)
  • 3-Date and jurisdiction of organization
  • 4-Street and mailing address of principle office
  • 5-Street and mailing address of required office in original jurisdiction (if applicable)
  • 6-Registered agent type, name, CRA number (if commercial), mailing and street address (if non commercial)
  • 8-Name and street address of each general partner
  • 9-Foreign LP is an LLLP (if applicable)
  • 10-Check if partnership provides a professional service and describe that service
  • Date
  • Signature of general partner and printed/typed name.

ME-Foreign-LP-Application

How to File a Foreign LLP

Download the Application for Authority to do Business as a foreign limited liability partnership and enter this info:

  • Name of LLP
  • 1-Proposed name of LLP
  • 2-Fictitious name (if applicable)
  • 4-Date and jurisdiction of organization
  • 5-Nature of the business to be conducted in Maine
  • 6-Registered agent type, name, CRA number (if commercial), mailing and street address (if non commercial)
  • 8-Name and mailing address of contact partner
  • 9-The date in which the LLP is to begin transacting business
  • 10-Check if partnership provides a professional service and describe that service
  • Date
  • Authorized signature, title and printed name

ME-Foreign-LLP-Application

How to Complete the Filer Contact Cover Letter

You will notice the filer contact cover letter in your PDF file. This will provide the office of the Secretary of State with all of the necessary information to send correspondence confirming or denying your ability to transact business in Maine. On it you will need to provide the following:

  • Name of entity
  • List of filings enclosed
  • Special handling (if applicable)
  • Total filing fees enclosed
  • Name of applicant
  • Daytime phone number
  • Email address
  • The name and mailing address to receive the attested copy

ME-Filer-Contact-Cover-Letter

Tips

EIN – If you are a legitimate tax paying entity you will need to operate using an Employer Identification Number which is sometimes referred to as the Federal Employer Identification Number or FEIN. You can fill out an application to acquire one for free either Online or through the filing of Form SS-4 . This number will allow the IRS to identify you as employer operating in the United States and which in turn you to hire employees and conduct financial transactions. This is a crucial step in the development of your business and should be completed immediately following your formation in Maine.

Partnership Agreement– A partnership agreement is essentially what it sounds like; its job is to clarify the relationship between the partners and the company to avoid confusion in the case of a legal dispute or dissolution. You will find a free template in Adobe PDF and Microsoft Word formatting linked in the heading of the paragraph. Through printing it off and supplying the necessary information, you will successfully detail the manner in which your business will operate on a day to day basis.

Renewal– Like in most States, Maine businesses will need to renew each year through the filing of an annual report. This can be executed online along with the payment of the appropriate filing fees. Your annual report deadline is June 1st regardless of when you formed the entity. Domestic businesses will be charged $85 to the foreign entity’s $150. Those failing to fail their annual report in time will lose their status of in good standing and will limited in their operations until their report is properly filed.

How to (Video)