This webpage will provide all the information needed to properly register your foreign corporation with the Maine Secretary of State. The state requires that all out of state corporations download the PDF of the application and have it completed by an authorized applicant before sending it in the mail to the government offices. You must submit a certificate of good standing along with this application which has been issued by the Secretary of State or similar power in your original jurisdiction. Furthermore you will be asked to pay a filing fee upon registration. If you represent a non-profit entity, you will simply need to attach a check or credit card voucher covering the $45 total. Business corporations on the other hand will be charged $250. When submitting documents in a new state, it is wise to review the statutes surrounding the application process and lawful operation of a corporation. These can be found here in 13-B MRSA §1202 or 13-C MRSA §1503.

How to File

Step 1- It is necessary that all entities operating in the State of Maine do so under a name which is completely unique to them. As you are registering a foreign entity, it is recommended that you research the availability of your designation before filing your application to avoid rejection upon submission. This can be accomplished by performing a Business Entity Search or by reserving your name prior to filing. In the case that your current corporate name is not available, a fictitious name should be used in its stead.

Step 2- Once you’ve been assured that your name is unique, or that your fictitious name will be accepted, you can go ahead and download the application which applies to your corporation type. Non-profit applications can be found here while business corporation applications are downloadable here.

Applicants filing on behalf of a business corporation will be required to supply the following data:

  • Whether or not the corporation provides professional services and a description of those services if applicable
  • 1-The name to be used in Maine
  • 2-Registered agent type, name, CRA number (if commercial), mailing and street address (if non commercial)
  • 5-Fictitious name (if applicable)
  • 6-Jurisdiction and date of original incorporation
  • 7-Address of principle office in jurisdiction of original incorporation
  • 8-Names and business addresses of current officers and directors
  • Date
  • Name, title and signature of authorized officer

ME-Foreign-Profit-Corporation-Application

Non profit organizations will need to supply the following information:

  • Name of corporation in jurisdiction of initial incorporation
  • 1-Fictitious name to be used in Maine (if applicable)
  • 2-The jurisdiction of incorporation and date of incorporation
  • 3-Purpose of corporation
  • 4-Does the corporation seek to engage in all activities authorized in its jurisdiction and allowed by Maine Law? (y/n)
  • 5-Address of principle office in original jurisdiction
  • 6-Registered agent type, name, CRA number (if commercial), mailing and street address (if non commercial)
  • Name, title and signature of authorized officer
  • Date

ME-Foreign-Non-Profit-Application

Step 3- The third page of each PDF will be the filer contact cover letter which will ask this basic information of the applicant:

  • Name of entity
  • List of filings enclosed
  • Special handling (if applicable)
  • Total filing fees enclosed
  • Name of applicant
  • Daytime phone number
  • Email address
  • The name and mailing address to receive the attested copy

ME-Filer-Contact-Cover-Letter

Step 4- Once all paper work has been filled, attach to the application your certificate of good standing and the filing fee necessary for your corporation type. This fee can be paid through check or by credit card (use this voucher to submit your card information). Mail all items to the below address for processing. This will conclude your filing with the Secretary of State.

Department of the Secretary of State,

Division of Corporations, UCC and Commissions

101 State House Station Augusta, ME 04333-0101

Tips

Renewal– Your corporation will be required to stay up to date with the Secretary of State by renewing each year using an annual report. This document will help update the office with any changes which have occurred during the previous year. Businesses failing to file by June 1st of each calendar year will need to pay the late filing penalty. If this renewal is not completed the company will be dissolved and the legal status of the corporation will be revoked. Entering the charter number into the field provided in the link at the beginning of this paragraph should give you access to the online annual report process.