Welcome to Start a Business’s guide to registration in Kentucky. If you are looking to form a domestic entity, or you are seeking the authorization as a foreign business to operate within Kentucky, your acceptance within the state will be dictated by the office of the Kentucky Secretary of State. It is with them that you will file your applications to transact business, either online or through the mail. The Kentucky Business One Stop Portal is an online filing service provided by the Secretary of State to expedite and simplify the process of business registration. We recommend that you take the time to create an account to enjoy the many benefits of online filing. However, we’ve also included the PDF files necessary in all of your tutorials for those wishing to file in the mail. Take your time in perusing the tutorials found linked below to gain a full understanding of the filing requirements for this state.
Start an Entity
Search for a Name
The Business Entity Search function on the Secretary of State website allows for filers to investigate the detailed filing history of a particular business, purchase a Certificate of Existence for their own company or file their annual report. This inquiry is a particularly useful tool for the organizers of a business who have opted not to use the online filing method thus eliminating the mandatory name availability search provided in the online forms. For these paper filers, the business entity search will allow for them to research the availability of their desired name before submitting the formation papers to the Secretary of State.
Kentucky Online Registration
The Kentucky Business One Stop Portal is an excellent website that greatly reduces to amount of work required in registering a business. Therefore, it is recommended that all filers register for an account before filing for formation or authority. All that will be required is your full name, a secure and original password, a valid email address and a few minutes out of your day. If you are confused on how to go about creating this account, we’ve provided a brief tutorial which will hopefully shed light on the unclear aspects of the registration process.
How to Register in Kentucky
Step 1 – The first step in the filing with the Secretary of State is in choosing a name which accurately represents your business and ensuring that that name is available for use in the state of Kentucky. As all names must be completely unique and discernible from all other entities, a Business Entity Search should be conducted. This step will not be necessary for online filers as there is a name availability search incorporated into your online application. A Name Reservation is another viable option prior to filing, allowing for businesses to secure the rights to their name for a period of 120 days.
Step 2 – Once you’ve decided upon a unique name, you can continue by logging into your online account or downloading the filing forms here on our website. If you have trouble registering for an online account, our tutorial may assist you in clarifying the procedure. Below we’ve detailed the filing process for each entity type, both foreign and domestic. Decide on the entity you’d like to register as and click on the tutorial below for a more comprehensive guide.
- Domestic Profit Corporation
- Domestic Non-Profit Corporation
- Domestic Professional Corporation
- Foreign Profit/Non-Profit/Professional Corporation
Step 3 – Following the completion of the necessary forms, filers will need to settle the fee associated with their registration. This feat can be accomplished online by credit card or by a pre-paid account. This online payment will finalize the filing process. Paper applicants will need to make a check payable to the Kentucky State Treasurer and attach it to their applications. It should be noted that all domestic entities will be charged $40 to a foreign entity’s $90. This fee is applicable across the board.
Step 4- This final step is necessary only for paper filers as you will need to consolidate all items, place them in an envelope and address that envelope to the below location.
Office of the Secretary of State, Records Branch
P.O. Box 718, 700 Capital Ave., Ste. 156
Frankfort, KY 40601
The Name Reservation tool is used primarily by foreign businesses looking to avoid the necessity of a fictitious name while operating in Kentucky. The use of an alternative title would be deemed mandatory if a name were to be registered by another business. Reserving your name will do exactly what it sounds like, prevent other businesses from filing under it for a period of 120 days. The reservation will cost a total of $15 and allow business owners ample time to file the necessary paperwork.
Certificate of Existence
A Certificate of Existence is a document that serves as proof that your business is up to date with all necessary filings and fees and that they are a legitimate business which operates under the Kentucky State Code. The acquisition of such a certificate can be achieved online or through the request for corporate documents form and will cost businesses $10 per copy. Domestic entities looking to expand their business out of state will most likely be required to provide proof of their legitimacy through the presentation of a Certificate of Existence.
The drafting of a corporate bylaws, LLC operating agreement or partnership agreement will allow the organizers of an entity to detail the manner in which it shall conduct its internal affairs. These agreements detail every aspect of the management of the company including the initial managing members or incorporators, the power of said managing members, the asset distribution upon dissolution and the initial capital contribution of each valid organizer. Clicking on each of the links below will present you with a short summary of why you may want to incorporate this into your business structure as well as a template designed by our attorney to expedite the process.
Employer Identification Number
The Employer Identification Number is one that allows Internal Revenue Services to recognize you as a legitimate, tax paying entity. It will allow you to open bank accounts, apply for corporate credit cards, hire employees, apply for loans and otherwise conduct any kind of financial transaction. The application for the EIN can be executed for free using the IRS website or by downloading the application form SS-4 in PDF. This is a step that we recommend business owners take immediately following their filing for formation with the Secretary of State.