The filing of a domestic corporation may be done in the state of Alabama by any applicant that completes the appropriate forms which are provided by the Secretary of State. To start a domestic corporation the applicant will need to file with the Probate County Judge closest to the principal office address in addition to paying the $100 filing fee (does not include the filing fee listed with the county of probate judge). One original and two copies will need to be sent to the Probate County Judge in addition to the filing fee (include a check or money order made out to the Secretary of State).
To ensure that the name you desire to operate under is not taken it is best to Search the Business Database prior to registration. Furthermore, you will be required to Reserve a Business Name ($28) and include the received PDF certificate with your filings.
How to File a Profit Corporation
Step 1- Applicants must begin by applying for a Name Reservation. This process can be done by completing a few basic forms and submitting them, along with a filing fee of $28, to the closest Probate County Judge office. After registering the name you will be able to download the certificate in PDF form which will need to be attached to your filings.
Step 2- With your business name reserved, you may now proceed by downloading the Certificate of Formation.
Step 3- Filers will be required to provide the following information:
- 1-Name of corporation
- Who the application was prepared by and full address
- 3-Street address and mailing address of principal office
- 4-Name, street address and mailing address of the registered agent
- 5-Purpose for which the corporation is formed
- 6-Number of shares the corporation is authorized to issue including its par value
- 7-Period of duration
- 8-Name and address of the incorporator
- 9-Director’s names and addresses
- 9 (continued)-Director’s names and addresses
- Other provisions
- Date signed, authorized signature, name and business title
How to File a Non-Profit Corporation
Step 1- All entities, before filing for registration, must first file a Name Reservation. The state of Alabama has this rule to ensure that the name has not been used and allows the applicant to reserve it for a period of one-hundred twenty (120) days and file within this time period. This process can be completed online or through a PDF application and will require a filing fee of $28.
Step 2- After successful completion of the name filing, the Certificate of Formation may be downloaded.
Step 3- The applicant will be required to submit the following details:
- 1-Name of corporation
- 3-Whether or not the corporation has members
- Enter the name of the person that is filling-in the form along with their address
- 4-Street address of the principal office location. Enter the mailing address below if different
- 5-Name of registered agent
- 6-Street address of the registered agent
- 7-Purpose of the business
- 8-Period of duration
- 9-The name and address of each incorporator
- 10-Number of initial board of directors including their name(s) and address(es)
- 10 (continued)-Keep entering all the initial directors (if any)
- 11-Check the box if there are any additional provisions being filed in association with this document
- Date, signature, typed name and business title
Step 4- Sign the document and make two (2) additional copies. Add a check or money order in the amount of $100 made payable to the Secretary of State, your received PDF certificate of name reservation and mail the all articles to your respective Probate County Judge’s Office. You may also pay by credit card using the last page of the Certificate of Formation. It would also be wise to call the Judge of Probate to find out if there are any additional fees associated with the filing.
EIN– The Employer Identification Number (EIN) is a number used to register the business with the Internal Revenue Service (IRS) so that the entity may be able to register/open bank account(s) and participate in financial transactions including hiring employees. This number may be applied for Online or with Form SS-4. Obtaining an EIN is mandatory for all corporation in the United States.
Corporate Bylaws– The adoption of a corporate bylaw is required by the state of Alabama. This form is to be completed after incorporation and serves as an agreement between the managers, employees, and incorporators of the corporation. This form is not filed with any government figure but should be held by every individual actively involved with the entity. A free template can be found linked in the heading of this paragraph, available in MS Word and PDF formats.
Renewal– Every corporation in Alabama will be required to file an annual report to remain in good standing. This report must be filed between January 1 and March 15 following the calendar year in which the domestic corporation was incorporated. To file, send a letter to the address below that contains the information specified in Section 10A-2-16.22. Once your renewal has been completed, you will effectively update the state with any changes that have occurred in the previous year. Renewals in this state will cost filers $10.
Secretary of State
Business Services – P.O. Box 5616
Montgomery, AL, 36103